The Start to Finish Task List for Executing an Exhibit, Show or Sale


This post wanted to be a list and ONLY a list. It has graciously let me write a short explanatory intro.

This was going to be short little prose jaunt through the highlights of what I do, start to finish, to pull off a live in-person show and sale of my artwork. As with nearly all my posts, I began by jotting down talking points and a sketchy outline of my main ideas. Typically I free write and then edit heavily. I add images and links, read the preview, make a few more tweaks and… publish!

This post didn’t want to do that much – it became a terrorist demanding I look straight into the camera and stick to its minimalist script. It begrudgingly let me post an image.

Without further annotations – any one of which could be a separate post –¬† here it is.


The Decision to Participate and Apply

The Meeting of the Application Specifications

The Waiting

The Acceptance E-Mail or Letter

The Event’s Further Instructions

The Planning of the Work to Make

The Making of the Work

The Culling of the Work Made

The Paperwork! Oh, the Paperwork!

The Photographing of the Work

The Inventorying of the Work

The Pricing of the Work

The Display Space and Props

The Purchasing of New Supplies, Signs and Props

The Defining of the Expected Visitors

The Designing and Ordering of the Postcards

The Social Media Promotion Support and Sharing

The Mailing of the Postcards

The Countdown and the Packing

The Portage of Work and Displays

The Arranging for the Artist’s Clothes and Comfort

The Care and Feeding of Artist and Her Support Team

The Obtaining of the Swag and the Goodies

The Setting Up of the Display Space

The Interacting with Actual Visitors

The Talk Talk TALK TALKing

The Needed Stamina

The Money-handling

The Wrapping

The Display Freshening

The Pick-up and Re-packing

The Re-Inventorying

The Bookkeeping and the Banking

The Thank-you Note Writing and Posting

The Email Answering

The Mailing List Updating

The Postmortem Assessment

The Pre-Planning for Next Time


–Liz Crain, a hard-working ceramic artist who now understands why she might get tired sometimes.

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7 thoughts on “The Start to Finish Task List for Executing an Exhibit, Show or Sale

  1. […] Liz Crain offers¬†The Start to Finish Task List for Executing an Exhibit, Show or Sale. […]

  2. For me you left off the part about realizing the last application date has past; this about 2 or 3 days into the process. Or maybe even realizing this before starting, that this would have been a nice show to enter, maybe next year I will remember in time.

    1. Too funny John! I can’t tell you how many times I see the perfect venue, theme, juror or whatever….a week too late!!!! Yeah, maybe next year.

  3. Just reading your list gives me an anxiety attack! but….Good work!

    1. Hi Jean –
      Yes, making a full list is pretty overwhelming. Good thing it can’t all happen at the same time! Thanks for stopping by.

  4. Liz ~ all these little lines add up to our YEAR! Feel like the decision and application process need a few more lines. Thanks for summing it up ~ love reading your posts.

    1. LInda – Yup, I agree there is more to the Application process, especially after reading this in the morning light. How about we add:
      The Vetting of the Venue and Juror(s)
      The Selecting of Specific Works to Enter
      The Gathering, Updating and Sometimes Complete Rewriting of the Artist Statement, Bio and Resume

      Anything else?
      This is sort of perverse fun, no?

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